Let's figure out how to finish a personal, business, congratulatory letter

2024 Author: Henry Conors | [email protected]. Last modified: 2024-02-12 02:43

Communication is one of the basic human needs, along with sleep and food. Modern people have several affordable and effective ways to talk with friends and relatives, colleagues and business partners. These include face-to-face communication, cellular communications and the Internet.

The last two methods appeared relatively recently. For a long time, communication at a distance was possible only with the help of messages. They were handwritten and mailed. This type of communication has survived to this day. However, handwritten letters have been replaced by emails.

Let's define

The word "letter" has several meanings.

Firstly, this is a system of written characters, which is necessary for fixing oral speech.

Example: Scientists have deciphered the ancient letter of the Mayan Indians.

Secondly, this is the appearance of the informational text printed on paper.

Example: Students asked their teacher how to finish a letter according to Russianlanguage norms.

Thirdly, a handwritten or electronic text that contains information intended for the addressee.

Example: A letter from home with important news from my father was received a week after it was sent.

How to end a letter and how to start it? All people ask themselves these questions, regardless of what kind of message they compose: electronic or handwritten. In this article, we have to answer the first of them.

Types of letters

Before talking about how best to finish a letter, it is worth understanding its types. The general tone and expressions used depend on this. So, messages can be:

• business;
• personal;
• congratulatory.

Business letter is usually called this type of documentation, which serves as a means of exchanging information between different organizations and institutions. It can also be called "official correspondence". Some types of letters that fall into this category require a response (for example, petitions, appeals, requests), others do not (for example, warnings, reminders, affirmations).

A letter written by one individual and addressed to another is called a personal letter.

Letters that aim to congratulate an unofficial person, organization or institution on some joyful event or achievement are called congratulatory letters.

Below we will figure out how to finish the letter correctly, depending on its type and purpose.

Overall structure

Regardless of the type, all letters have approximately the same structure. It is worth noting that the first two points are typical only for official correspondence.

1. Sender's address.
2. Date.
3. Greeting.
4. Text containing basic information.
5. Final phrases.
6. PS.

Business correspondence

The writing of this type of correspondence should be treated with special attention, since spelling, punctuation or stylistic mistakes made by the sender can adversely affect the image of the company or institution that he represents. When compiling sentences, preference should be given to simple sentences and avoid a large number of complicating structures. The general tone should be respectful. The main thing is that the essence of the letter should be revealed at its end, since people pay more attention to this particular piece of text.

How to finish a letter that has official status? The most successful closing phrases are:

• Hope for further fruitful cooperation.
• Hope for continued cooperation.
• Thank you for your attention.
• Respectfully, Ivanov Ivan Ivanovich.
• Respectfully, Ivanov Ivan Ivanovich.

How to end a letter to a private person beautifully

This type of correspondence does not require increased attention from the compiler. However, in the process of writing, a person should still not forget about literacy. In this regard, muchit is easier to write e-mails, since the errors found are easy to correct. In the case of handwritten text, you will have to rewrite the finished text.

Before starting the process, you need to decide on the main content and the reaction of the recipient. If it is important for the sender to receive an answer as soon as possible, then in the final part it is better to make appropriate notes. The ending should be a logical conclusion to everything written above, otherwise you can embarrass the recipient and make him think about what the sender wanted to say.

The most common phrases used at the end of a letter are:

• Your friend, Peter.
• See you soon!
• Waiting for an answer.
• Kisses, Maria.
• Come as soon as possible.
• All the best, your friend Peter.

The sender can come up with the end of the letter himself. In this case, it will have a unique character and the recipient will definitely like it.

Answering the question of how to finish a letter of congratulations, you need to pay attention to its appearance. If the sender and recipient are officials, then the final phrases should be neutral. In other cases, certain liberties are allowed.

Summing up

Question: "How to finish a letter?" - quite logical. Communication by phone and social networks is based on laws that are different from those adopted during correspondence. Howeverevery person at least once in his life has to act as a writer of a letter. Therefore, it is necessary to have a general understanding of the canons and rules existing in this area. Otherwise, the first experience may be the last. But writing a letter, sending it and waiting for a response from the sender is an exciting process.